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GENERAL POLICIES
View below or download as a PDF  |
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| PLEASE READ THESE GUIDELINES. We want your event to be successful, but there are timeframes for ordering and canceling rooms, equipment, A/V, and catering that could affect your reservation and any applicable costs. We may not be able to accommodate requests if we are not given adequate notice and/or additional fees may be incurred. As such, Norris asks every client to adhere to the following guidelines: |
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1. Reservation Time Frames
Ten working days notice for:
• Building hour extension
• Telephone/computer line activation
• Security
• Teleconference arrangements
• Louis Room/McCormick cancellations
Five working days notice for:
• Food & Beverage/Catering menu selections
• Room set-up requirements
• Audio-visual requests
• Cash box requests
Three working days notice for:
• Confirmation of food service guarantee numbers
• Cancellation of food service order(s)
Two working days notice for:
• Cancellation of audio-visual equipment
NOTE: For a detailed description of the nuCuisine Catering Policies & Procedures, visit www.northwestern.edu/nucuisine/nucuisinecatering/policiesandprocedures_9-11-06.pdf
2006 Special Food Request Form Download in DOC / PDF
2006 Student Group Snack Policy Download in DOC / PDF |
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2. An organization or department may schedule only one series of general meetings and/or one series of executive committee/board meetings per week. The same holds true for sub-committees of larger student organizations. Auditions, petitions, interviews, etc. are not considered serial weekly meetings. Norris reserves the right to move your meeting to another appropriate room, if necessary.
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3. Audio/Visual Policies
• The use of all audio/visual equipment requires a reservation placed five working days in advance of the event date. Reservations will not be accepted without a CUFS or SOFO account number except by previous arrangement.
• Reservations made less than five business days in advance are subject to a late fee of 10% of rental per day.
• Cancellations made less than 48 business hours before the event will be charged a cancellation fee of 50% of the rental charges.
• Labor charges include time required to load equipment into and out of Norris.
• Most equipment used outside of Norris requires a technician to deliver and recover.
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4. Food and Alcoholic Beverages
• Sodexho holds an exclusive contract with Norris Center.
• All food and beverage service (alcoholic or non-alcoholic) served at an event in Norris or surrounding outdoor areas must be provided by Sodexho. This policy is strictly enforced. All prohibited food will be confiscated.
• When serving alcohol, arrangements must be made through Norris Center to ensure that no one under 21 will be consuming alcohol.
• Any organization bringing in its own food or beverages will lose their right to meet in Norris Center for one quarter, unless it has been approved by Norris Administration.
• If an organization wishes to purchase meals in the Norris Food Court and bring them to a meeting room, a $25 charge for a food service cart will be incurred.
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5. Book Sales
• Barnes and Noble (Norris Center Bookstore) holds an exclusive contract with Norris Center.
• The Norris Center Bookstore must provide all publications, including books and related reading materials, to be sold in conjunction with an event at the Norris Center. This policy is strictly enforced. |
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6. Billing (if charges are applicable)
• A CUFS or SOFO account number is required to process reservations with billable charges. |
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7. No Shows
• In order to accommodate as many requests for events as possible, we must ask all organizations to honor their reservations. Organizations which fail to use reserved space (without prior notification) twice within a school year will lose their right to meet in Norris Center for one quarter. |
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8. Time Restraints
• Rooms may be occupied only during specified event times.
• Events may not begin until 30 minutes after building has opened.
• Events must end at least 30 minutes before building closes.
• Groups exceeding these time limits without prior approval will be charged $100 for any increment of the first hour and $100 for each additional hour. |
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9. Extending Building Hours (early open/late close)
• Request must be made at least 10 working days in advance of event.
• An operating cost of $100 per hour will be charged to the organization responsible for the event. If the extension is not scheduled in advance, the fee is $150 per hour. Fees are not pro-rated for partial hours. |
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10. Event Security
• Norris or University Police may require uniformed security officers to be present at an event. This expense is the responsibility of the sponsoring organization.
• Request must be made through the University Police Department at least 10 working days in advance of event. University Police establishes the number of officers required and hourly rates.
• The sponsor may be required to provide persons to check for NU ID cards.
• If security requirements are not completed, the event will be canceled.
• All dance parties must have University Police scheduled if publicity and/or invitations are issued off campus. |
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11. Decorations
• Must be flame retardant.
• May be attached only to cement with masking tape.
• Decorations may not be attached to wood, metal, glass, paint, ceilings, floors, or other surfaces, as they scar the facility. |
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| 12. The Norris University Center is now a smoke-free building. There is no smoking permitted inside the building. |
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| 13. Candles, incense, fire are not allowed in the Norris Center. |
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14. Responsibility
• The sponsoring organization is responsible for all charges, fees, and any damage resulting from member of the organization or from anyone attending the event.
• The sponsoring organization will be assessed the full replacement cost for any damaged furniture or equipment. |
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15. Solicitation and Publicity
• May take place only at reserved locations on the Ground Level by recognized student organizations and university departments. In order to protect the rights of our patrons, distribution or solicitation is not allowed away from assigned space in other parts of Norris Center or outside of Norris Center.
• Patrons must initiate the conversation. We ask that organizations not approach patrons to hand out materials, petitions, or initiate conversations.
• Amplified sound (i.e. radios, TV’s, etc.) on the Ground Level is allowed only with prior approval from Norris Administration. |
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16. Parking
• Permits are required to park on campus Monday-Friday, 7:30am-4:00pm.
• Arrangements for one-day parking permits can be made through the Parking Office (491-3319).
• Larger groups will need to arrange, at their own expense, for shuttle services from the Ryan Field parking facility. Arrangements can be made through the University Services Parking/Transportation Office, 312-503-8129. |
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Feedback: Did you attend or hold an event at Norris Center?
We want to hear from you. Please take a moment and let us know how we did: http://studentvoice.com/nw/norriscenterfeedback |
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